Usage & Analytics
Track how your organization uses IntelliRepo with the usage dashboard. Monitor queries, storage, and costs.
Accessing Usage Analytics
- Go to Settings
- Click Usage
Only Admins and Owners can view usage analytics.
Key Metrics
Queries This Month
Total chat and search requests made this billing cycle.
- Includes web UI, API, Slack, and widget queries
- Resets on your billing date
- Shows progress toward your plan limit
Documents
Total documents uploaded across all collections.
- Includes all statuses (processing, completed, failed)
- Counts toward your plan's document limit
Storage Used
Total space consumed by your documents.
- Original files stored in the cloud
- Counts toward your plan's storage limit
- Measured in GB
Team Size
Current number of users in your organization.
- Includes all roles (Owners, Admins, Members, Viewers)
- Counts toward your plan's user limit
Plan Limits
Your plan determines your limits:
| Metric | Solo | Pro | Team | Enterprise |
|---|---|---|---|---|
| Queries/month | 500 | 2,000 | 10,000 | 75,000 |
| Documents | 100 | 500 | 5,000 | Unlimited |
| Storage | 1 GB | 5 GB | 50 GB | 1 TB |
| Team members | 1 | 5 | 20 | Custom |
Overage
If you exceed your plan limits:
Queries
- Additional queries: $0.05 each
- Service continues without interruption
- Overages appear on your next invoice
Storage
- Additional storage: $5 per 10 GB
- You can continue uploading
- Billed at the end of the cycle
Team Size
- Cannot add more users without upgrading
- Contact sales for Enterprise custom limits
Usage Alerts
IntelliRepo notifies you when approaching limits:
| Threshold | Action |
|---|---|
| 80% | Email notification to Admins |
| 90% | Dashboard warning |
| 100% | Alert banner, overages begin |
Understanding Query Costs
Each query uses AI resources:
| Query Type | What Counts |
|---|---|
| Chat (web) | 1 query |
| Search (web) | 1 query |
| API chat | 1 query |
| API search | 1 query |
| Slack /ask | 1 query |
| Widget query | 1 query |
Reducing Usage
If you're approaching limits:
Reduce Query Volume
- Consolidate similar questions
- Use search instead of chat for simple lookups (slightly lower cost)
- Educate users on efficient questioning
Reduce Storage
- Delete outdated documents
- Remove duplicate files
- Compress documents before uploading (where quality permits)
Optimize Documents
- Smaller, focused documents index more efficiently
- Remove unnecessary pages or sections
- Use text-based PDFs instead of scanned images
Usage by Collection
Currently, usage is tracked at the organization level. Collection-level analytics are planned for a future release.
To estimate collection usage:
- Check document counts per collection
- Review audit logs for activity patterns
Exporting Usage Data
To export usage data for reporting:
- Go to Settings > Usage
- Click Export (if available)
- Download as CSV
For detailed usage reports, contact support.
Billing Period
Usage resets on your billing date:
- Monthly plans: Resets each month on signup anniversary
- Annual plans: Resets each month (annual discount, monthly limits)
Check your billing page for your specific reset date.
FAQ
Do failed document uploads count?
Failed documents don't count toward your document limit but may temporarily use storage until cleaned up.
Does re-uploading count as a new document?
Yes, deleting and re-uploading counts as a new document upload.
Are API test calls charged?
Yes, all API calls count toward your query limit, including testing.
Can I see individual user usage?
Currently, usage is organization-wide. User-level analytics are planned.
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Need Help?
Contact our support team if you have questions about your usage.